Job Information
Northeast Alabama Regional Medical Center Senior Administrative Support Specialist PTSV in Anniston, Alabama
Performs a wide variety of administrative, secretarial and general office work to effect the efficient operation of the Patient Services Division. Provides administrative and clerical support to the Vice President and departments reporting to the Vice President. Properly represents the Vice President as he/she relates to the internal operations and public affairs of the Regional Medical Center. Specific duties include typing, filing, answering telephone, making copies, planning/organizing functions and lunches, receiving visitors, and assists in carrying out various responsibilities as directed. May also provide assistance to support hospital administration.
Types and proofreads Vice President’s correspondence and meeting minutes.
Maintains Vice President’s appointment calendar and schedules meetings.
Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
Answers telephone and routes call to appropriate individual.
Maintains filing system for easy retrieval of documents. Performs a variety of routine clerical duties; such as filing, photocopying, sorting and distributing mail.
Prepare and edit correspondence, presentations, reports, and other documents as required.
Assist with planning and executing special projects, ensuring deadlines, and objectives are met.
Track the status of ongoing projects and tasks, providing regular updates to the Vice President.
Process invoices, prepare expense reports, and ensure timely payments for business related expenses.
Maintain strict confidentiality when dealing with sensitive or private information.
Collaborate with the Vice President to create on brand digital content for social media, email newsletters, and internal communications.
Promotes quality customer relations by identifying both internal and external customers: acknowledging customers promptly; and, using expressions that express respect, understanding and chance self-esteem.