Job Information
UNIVERSITY OF TEXAS AT AUSTIN Accounting Technician in AUSTIN, Texas
Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process up to 500 invoices efficiently and accurately weekly, while meeting internal weekly invoice submission deadlines. Scan copies of the entered invoices into internal server folder connected to UHD Accounting and rename the files based on vendor and location. Send out invoices in DocuSign to UHD managers for signature on invoices. Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team. Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate and submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.Receive invoices from all UHD dining units via email, scanner, and in-person delivery. Provide customer service in person, by phone, through email, or Microsoft teams chat to assist and respond to questions from UHD staff and vendors. Attend required dining, vendor, and UHD meetings. Work to identify and establish process efficiencies and create standard operating procedures.Collaborate with other team members across UHD. Other duties as assigned.