Job Information
Texas State Job Bank Office Manager / Administrative Manager in Austin, Texas
Serve as the first point of contact for students, faculty, staff and other visitors who interface with the Office of the Vice President for Student Affairs (VPSA) by responding to calls quickly and discussing constituent relations with the Vice President and VPSA team. Responsible for responding to email inquiries on behalf of the Office of the Vice President for Student Affairs.Manage reception area, greet visitors, answer main VPSA phone line, give assistance to callers and walk-in traffic, receive deliveries, pick-up and log in office mail. Establish effective working relationships with university administrators and student leaders. Hire, supervise and train student personnel covering the front desk area.Assist with office purchasing through UT-Market Todays Business Solutions and Amazon. Provide accounting processing for the Office of the Vice President for Student Affairs. Monitor and manage expenses from encumbrance to reconciliation, including creating and processing payment voucher, deposits, transfers, invoices, travel reimbursement and other documents. Manage office ProCard and purchases.Manage daily office operations including maintaining regular business hours. Submit work orders for the suite. Ensure common areas and meeting rooms in the suite are clean and ready for use. Hold responsibility for keys and access to the physical space.Support Director of Human Resources with staff and student employment, including onboarding for staff and students, timekeeping and absence, student recruitment and appointment and other duties as relevant. Represent the VPSA office at HR meetings as appropriate including HR Collaborative.Support the Chief Business Officer with financial reporting, reconciling and strategizing, Serve as back up to financial tasks as needed.Other related functions as assigned.