Job Information
City of Chesterfield Accounting Clerk in Chesterfield, Missouri
Position Summary
This is specialized clerical work requiring the independent application of bookkeeping principles in the maintenance of accounting records. Work involves responsibility for the performance of bookkeeping duties that requires a working acquaintance with the full range of clerical accounting principles and practices. An employee of this class works independently but within clearly established accounting systems and procedures.
Principal Duties and Responsibilities
Inputs approved payment requests via accounts payable system and reconciles vendor accounts on an as needed basis. Sets up and updates new vendors addresses and terms. Maintains accounts payable files and procedures manual for accounts payable system.
Issues manually prepared checks for various funds.
Reviews purchase orders, invoices and other items requiring moderate independence of judgment as to content, accuracy and completeness.
Performs a variety of fiscal related clerical work, including reports and billings; establishes and maintains filing systems.
Backup for Accountant with regards to revenue collections.
Reviews vendor payments, identifies 1099 recipients and prepares 1099s annually utilizing the accounts payable system.
Maintains the Petty Cash Fund, disbursing petty cash as needed. Prepares petty cash reconciliations and identifies general ledger accounts at time of petty cash disbursements.
Maintains records related to the Neighborhood Improvement Districts including billing, payments received, balances owed by current owners, and filing lien notices and releases with St. Louis County.
Assists the Director of Finance in the completion of miscellaneous projects on an as needed basis including account reconciliations for the annual audit.
Performs related work as assigned.