Job Information
Essendant Engineering Facilities & Services AP Specialist in Deerfield, Illinois
Description
Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today. We support our associates, customers and communities – our core values and guiding principles shape what we aspire to do. Integrity, Collaboration, Customer-Centric, Embrace and Drive Change are our core values that serve as the foundation of our pathway to success. Diversity, Equity & Inclusion, Giving Back, Associate Safety, and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience. Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates. Join us at Essendant, the better way to commerce.
Major Responsibilities
Manages all expense information related to Engineering Services; including goods, service, and utility invoices to verify accuracy by reviewing purchase orders, supplier quotes, and historical data.
Works closely with facility and functional leaders to ensure contracted work has been completed in a satisfactory manner prior to processing expenses.
Works with Facility and Services Team, Finance, and AP to prepare monthly cash flow forecasting and accrual reports based on work completed, invoicing and payment terms for review.
Maintains recurring monthly expense accruals (Janitorial/cleaning, trash, pest, landscaping, utilities, etc.).
Engages with internal and external stakeholders, vendors, and suppliers to investigate any invoice issues and resolve as appropriate.
Manages invoice submissions for all Engineering Services related goods, service, and utility invoices into workflow software, accurately filling out each individual invoice with proper coding for the Facility ID, Cost Center/Profit Center, GL Account Number, Project Number, Authorization for Expense, Purchase Order number and other required information.
Utilizes various technology and automated processes to ensure proper tracking and movement of invoices, including workflow software and Computerized Maintenance Management System (CMMS),
Maintains integrity of database systems by regularly updating files, reports, and spreadsheets. May include tenant/landlord, vendor lists, purchase orders, account balances, utility spend and usage, or similar information. Generates reports for analysis by management.
Audits data and reviews reports to reconcile submitted invoices versus accounts payable journal entries; identifying and revising inaccuracies including purchase orders in CMMS and working with Accounting for journal entries in an accounting system
Processes rebates and miscellaneous checks received from outside companies for approval. Once approved, summarizes credits by property and submits checks to Cash Applications
Updates and prepares rent files monthly to ensure payments are made in a timely manner.
Performs daily data entry functions of budgets, purchase order adjustments and expenditures.
May support others with account reconciliation functions and staff requests for account information.
Performs all tasks with minimal supervision
Understands and demonstrates Essendant’s Core Values
Skills/Knowledge Required
Excellent interpersonal, written and verbal communication skills.
Detail oriented with a working knowledge of Accounting principles and techniques.
Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes
Working knowledge of contracts, master services agreements, scope of work and task orders.
Education and Experience
1-year relevant work experience
Associate’s or Bachelor’s degree in accounting or business
Demonstrated proficiency in Microsoft products (Word, Excel, Outlook, Teams, SharePoint).
Salary Range: $53,000-$55,000
Benefits:
Health benefits (Medical, Dental, Vision)
401k with matching
Company Holidays
Overtime Pay for hourly employees
Paid Vacation, Floating Holidays, and Sick Time
Maternity and Parental leave benefits
Employee discount
Tuition Reimbursement
Employee Assistance Program
ABOUT ESSENDANT (https://vimeo.com/606677833/91f9383175)
Essendant drives to be inclusive and celebrates diversity by starting with our associates. We are an Equal Employment Opportunity employer that is committed to building a diverse and inclusive environment. We strongly encourage candidates to apply for opportunities, even if you do not believe you meet every one of the qualifications described. At Essendant we are building an elevated community by creating a safe and supportive work environment. We prohibit discrimination and harassment of any kind, including or based on age, race, color, disability, ancestry, religion, sex, gender identity or expression, sexual orientation, pregnancy, marital status, national origin, protected veteran status, or any other characteristic protected by federal, state, or local laws. People are what drives our company. We are one team with endless possibilities. We are Essendant.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)