Job Information
Colorado State University HR Administrative Assistant in Fort Collins, Colorado
Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?Yes
Description of Work Unit
The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high-quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
The Department of Clinical Sciences is one of four academic departments in the College of Veterinary Medicine and Biomedical Sciences at Colorado State University. The department is the academic home to approximately 400 people and is comprised of 100+ full time and special appointment faculty members, 85+ administrative staff, 73+ graduate students, residents, interns, and postdoc fellows and 140 hourly staff. The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
Search Contact Emailcvmbs-clinsci_hr@Mail.Colostate.edu
Position Summary
The HR Administrative Assistant plays a crucial role in supporting the Human resources team by handling a variety of administrative tasks. The HR Administrative Assistant is responsible for maintaining personnel records, coordinating HR processes, supporting recruitment efforts, providing communication with employees, and assist in day-to-day HR operations. Other responsibilities include but are not limited to working with our Talent Management Software system, scheduling meetings with search committee members and will interface with CSU HR, VTH HR and CVMBS .
The ideal candidate requires a high level of professionalism, highly organized, detail- oriented, maintain confidentiality, and possess excellent communication skills.
This position is expected to work in person, although hybrid schedule can be negotiated after initial training period
Position Minimum Qualifications
Associate degree or two years of experience in an occupational field related to the work assigned to the position
Proven experience in administrative roles, preferably in an HR setting
Proficiency in Microsoft office suite
Discretion and ability to handle sensitive information with confidentiality
Preferred Qualifications
Bachelor’s degree in human resource or a related field
HR experience in a higher education environment
Experience using HRIS system such as Oracle or PeopleAdmin
Demonstrated ability to multi-task in a changing environment
HR Certification
The successful candidate must be legally authorized to work in the United States before the employment start date; the Veterinary Teaching Hospital will not sponsor a visa for this position.
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Posting Details
Working TitleHR Administrative Assistant
Posting Number202500155T
DepartmentClinical Sciences
Salary Range$18 - $21
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Close Date04/04/2025
Special Instructions to Applicants
References will not be contacted without prior notification to applicant.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Duties
Job Duty CategoryHourly Hiring Coordinator
Duty/Responsibility
Responsible for all new hire volunteers, student hourly and non-student hourly employees, initiate background check requests for the department of Clinical Sciences
Support the search process, tracking relevant information and taking meeting minutes
Assist HR team with department processes
Responsible for maintaining and processing bi-weekly payroll for all hourly positions in the department
Understand and interpret University student and non-student hourly employment classification, hiring and compensation policies
Aid in creation of job postings for student employees in Handshake and TMS for non-student hourly hiring and ensure correct title and classification is utilized.
Review Timeclock Plus entries for payroll accuracy including manager approval status, over-time, compensatory time, leave balance and hours worked.
Oversee and monitor all locum veterinarian needs and hiring.
Enter termination actions in a timely manner to ensure payout of leave and termination of benefits as appropriate.
Percentage Of Time60
Job Duty CategoryHR Assistant
Duty/Responsibility
Manages phone stipends for employees
Assist HR team in completion of all Oracle transactions
Prepare and review Non-Exempt Timeclock Plus employee entries by payroll deadlines.
Maintains employee-related databases.
Manages forms and documentation collection.
Prepares monthly supplemental pay
Attends CSU / CVMBS HR-related informational meetings and committee work.
Other duties as assigned
Percentage Of Time40
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents