Job Information
MyFlorida STAFF ASSISTANT - 64064773 in FORT LAUDERDALE, Florida
STAFF ASSISTANT - 64064773
Date: Mar 20, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 849377
Agency: Department of Health
Working Title: STAFF ASSISTANT - 64064773
Pay Plan: Career Service
Position Number: 64064773
Salary: $40,249.04 ANNUALLY
Posting Closing Date: 03/31/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
FLORIDA DEPARTMENT OF HEALTH BROWARD COUNTY
STAFF ASSISTANT - 64064773
COMMUNICABLE DISEASE / HIV SURVEILLANCE PROGRAM
OPEN COMPETITIVE OPPORTUNITY
This position requires you to work on site at one of our facilities located throughout Broward County.
We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.
POSITION DUTIES & RESPONSIBILITIES:
Position reports to the HUMAN SERVICES PROGRAM DIRECTOR - SES and requires the individual to work independently assisting and providing administrative support to the Broward County Health Department (BCHD), HIV/AIDS Surveillance Program.
Responsible for downloading of Labs from Tallahassee through HAL system and utilizing of Adobe program in order to correctly place document Labels on Labs before printing, checking labs to determine status of the lab, sorting and distributing of said Labs Entering labs on Surveillance Access Spread sheet scanning labs and attached case reports back to Tallahassee. Due to the Stipulated time frames, assigned to all areas by Tallahassee and CDC a quick review of Labs/Case Reports, DC documents and Rescans must be done. Checking for case numbers and Status on Images/Axiom Programs and updating of Access Spreadsheet on daily basis. In addition, individual is responsible for distinguishing if Lab is a Retro, New or Update. Updating and maintaining of Area 10 Spreadsheet which is also currently utilized by Supervisor to obtain statistical information.
Checking and Printing Rescan and Death Certificates Folder and ensuring timely returns to Tallahassee.
Analyzing spreadsheet data and identifying issues/solutions that assist core staff with completing of their physical case reports, meeting monthly deadlines, creating and producing individual reports and reviewing with core staff for accuracy of reported information and, creating and producing individual reports for review with core staff the accuracy of information and necessary changes on monthly basis.
Individual is also required to sort and file documents in an organized and accurate manner which will permit locating of Case reports and Labs when and if necessary and organize and maintain the program files, reports and records and for securing, labeling and packaging all case report records and labs for archiving, electronically placing within the system for storage.
On quarterly basis, after checks are completed, individual is responsible for disposing of case reports and labs by shredding. Individual is also, responsible for maintaining a tracking system for assigned special projects and progress for quality improvement and linkage/data to Care List as received from Tallahassee.
Assist Medical Monitoring Project coordinator with mailings and letters to clients.
Actively checking Fax machine for Labor and Delivery faxes and ensuring that Perinatal department gets the necessary information upon receipt.
Assisting with and completing packages and presentation for 500/501 training sessions bimonthly and other presentations as required for Trainings.
Maintains and updates calendars of office and Supervisor's activities. Organizes and maintains office files, supplies and keeps inventory. Prepares purchase requisitions as warranted. Prepares and submit for approval travel arrangements as requested, assists in planning meetings, including sending out email notices of time and place for meetings, typing and distribution of minutes of meetings, preparing agendas and assisting in creating reports as necessary. Performs other duties as assigned. Receives and date stamps all incoming mail and distributes to appropriate staff. Receives and screens incoming calls and provide information to callers.
Provides support and coordination of office activities as required, including but not limited to answering phones, taking of Physicians/Facilities phone reports, record searching and assisting with completion of forms as required.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Valid driver's license, free of major infractions and access to an automobile to be utilized for work purposes.
Associate’s degree from an accredited college or university.
Experience working in HIV or other communicable disease program .
PREFERRED QUALIFICATIONS
Bachelor’s degree from an accredited college or university.
Experience handling or working with medical records.
Experience working with confidential health information.
Knowledge of or familiarity with HIV laboratory test results.
At least three (3) months experience working in HIV or other communicable disease program.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
BROWARD COUNTY
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
FORT LAUDERDALE, FL, US, 33315
Nearest Major Market:Fort Lauderdale
Nearest Secondary Market:Miami