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ARENA EVENT COORDINATOR - (FULL-TIME)

Dickies Arena is a 14,000 seat, spectacular multipurpose venue along with an 80,000-sf exhibit hall (inclusive of the 10,000 sf Simmons Bank Pavilion) located adjacent to the Will Rogers Memorial Center campus in Fort Worth, Texas. The arena is owned by the City of Fort Worth and managed by the not-for-profit operating entity, Trail Drive Management Corp (TDMC). The state-of-the-art arena will host concerts, sporting events and family entertainment, and is the home to Fort Worth Stock Show rodeo performances.

Classification:

ExemptFull Time

Salary:

Depending On Experience

Reports to:

Senior Director of Events

Supervisory responsibilities: Exercises general supervision over event personnel assigned to the department.

Job Description

: We are seeking an enthusiastic, energetic, and highly organized Event Coordinator to manage assigned events at Dickies Arena from conception through completion and thereafter. The ideal candidate will be able to provide outstanding customer service both externally and internally with creativity and consistency. The ability to multitask and prioritize are essential, as this role oversees details such as event booking, event setup, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc. Will work closely with the Catering and Sales Manager for selling, advancing, executing and settling private events.

Essential Duties (Include, but are not limited to the following):

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Manage events held in the Simmons Bank Pavilion, Exhibit Hall, arena and other special event locations at Dickies Arena
• Understand all setup, A/V, parking and catering aspects related to managing and selling the private event space
• Host site visits with potential clients looking to hold events at Dickies Arena
• Work closely with Catering Manager and the Food and Beverage department to properly plan and execute events for client satisfaction.
• Review technical riders, pre-event information and discuss production requests and requirements directly with promoters, artists representatives and all other pertinent organizations involved.
• Advance all assigned events for the success of each event.
• Develop and distribute Event Memos and/or Information Sheets in a timely manner to all departments and relevant staff.
• Compile, present and review Event information in weekly staff meetings and all relevant pre-event meetings.
• Conduct post-event briefings for continual improvement to benefit future events.
• Develop Event files to retain all Event information for future events and for other staff review.
• Prepare budget and cost control measures for assigned Events. Provide estimates and forecasting information for assigned Events to Finance Department and ensure Event reporting is accurate.
• Attend and lead Event Settlements working with Finance in all aspects of the Event Settlement process from deal points, pre-settlement issues and final settlement preparation.
• Develop proper Computer Aided Drafting (CAD) drawings for all assigned events and all areas of use.
• Work in conjunction with the Ticketing Department to develop CAD drawings and assist as needed with preparation of Pre-Sale and On-Sale for assigned Events.
• Anticipate production, logistical and operation problems. Identify appropriate solutions and project consequences of proposed actions and implement recommendations in support of organizational objectives.
• Oversee Event Personnel and report any important positive or negative feedback to relevant Department Managers.
• Establish and maintain effective working relationships with clients, co-workers, part-time staff, contractors, patrons as well as public and municipal officials.
• Develop cost estimates for events of arious size and type.
• Learn and review all areas inside and outside the Arena with special emphasis on those with Event specific use and purpose.
• Assist in bid and/or sales process for new events.
• Complete all duties as assigned, on a timely basis, and with a high degree of safety and professionalism.

PREFERRED QUALIFICATIONS:

Bachelors degree from an accredited four-year college with preferred area of study in Event Production or Sports/Entertainment Management and/or equivalent work experience.

2+ years experience in event management, Production preferably in concerts, sporting events and game management is desired.

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