Job Information
Aston Carter Billing Specialist in Honolulu, Hawaii
Job Title: Billing SpecialistJob Description
The A/P & Billing Specialist is responsible for generating and managing customer invoices related to waste hauling services, utilizing the company’s billing and dispatching software. Key duties include overseeing the billing process to ensure timely and accurate invoicing, meeting billing deadlines, enhancing process efficiencies, managing billing groups and customer configurations, and addressing software-related issues. Additionally, the A/P & Billing Specialist manages the Accounts Payable process, such as coding and posting invoices, cutting checks, paying bills online, processing check requests, communicating with vendors, making corrections, and other A/P related functions in an accurate and timely fashion.
Responsibilities
Review driver paperwork, timesheets, weight tags, and other paperwork to ensure precise billing for services rendered.
Review, code, and post vendor invoices accurately and in a timely manner.
Execute invoicing for all refuse-related services, including deliveries, hauling, repairs, rentals, overages, extra pickups, and other services.
Communicate with customers and vendors via phone, email, and other means to address and resolve billing and/or A/P inquiries in a professional and timely manner.
Work closely with the dispatch, sales, accounting teams, and other departments to resolve any issues that could impact customer billing.
Maintain reports and billing portals to meet client requirements and ensure proper documentation.
Essential Skills
Invoicing
Accounting
Invoice processing
Accounts payable
Data entry
Customer service
Microsoft Excel
Invoice entry
Purchase order
Additional Skills & Qualifications
College degree in accounting or business strongly preferred, but not required.
1 - 3 years of cumulative experience in accounts receivable and accounts payable preferred, but not required.
Ability to read, write, and communicate effectively in English.
Excellent verbal and written communication.
Physical capability to lift and transport up to 50 lbs.
Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and Adobe.
Proficient in the use of a 10-key by touch.
High level of accuracy and attention to detail.
Strong coaching, mentoring, and team-building skills.
Willingness to learn and improve.
Work Environment
Onsite at the West Oahu Agg. Umi Street office (West downtown).
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Honolulu,HI.
Application Deadline
This position is anticipated to close on Mar 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.