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POSITION SUMMARY

Plans, manages, oversees and directs the operations and services of the City Clerk and Municipal Court Divisions which includes, but not limited to, municipal elections, publishing all legal notices, records management, providing staff to support courtroom operations, and ensuring that services are provided to the court and the public in an accurate, timely and efficient manner. Will serve as a technical resource for the Board of Mayor and Selectmen. Prior experience with municipal government preferred, but not required.

ESSENTIAL FUNCTIONS

THE ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING DUTIES.  ADDITONAL ESSENTIAL FUNCTIONS MAY BE IDENTIFIED BY THE CITY AND LISTED AS SUCH IN THE IMCUMBENT'S PERFORMANCE APPRAISAL ELEMENTS.  VARIOUS TASKS MAY BE ASSIGNED UNDER EACH ESSENTIAL FUNCTION.  THOSE THAT ARE LISTED UNDER THE EXAMPLES OF WORK ARE NOT ALL INCLUSIVE; THEY ARE EXAMPLES ONLY AND MAY BE AMENDED OR ADDED TO AS NEEDED BY THE CITY OF McCOMB.

1. Attests Mayor's signature for all legal documents
2. Secures the City seal
3. Responsible for Docket preparation for Board meetings
4. Responsible for taking minutes of City Board meetings
5. Ensures accuracy of Board minutes
6. Responsible for preparing the minutes for the Mayor's signature
7. Updates cemetery files
8. Sells or transfers cemetery plots
9. Signs all cemetery deeds
10. Invoices cemetery's monthly notices
11. Directs the purchase of securities required by law and good business practices
12. Directs all phases of collections area, to include tax collections, water bills and etc.
13. Responsible for all municipal documents, public notices and hearings
14. Responsible for all phases of balancing operations, reports and deposits
15. Signs all warrants for approval
16. Shall keep a record of all warrants drawn on City deposits and make a monthly report of the same
17. Ensures all legal files are properly secured
18. Files all contracts and updates to contracts
19. Files all deeds and easements
20. Ensures all legal filings are submitted to proper authorities
21. Secures all ordinance books and various committees' minute books
22. Invoices septic haulers monthly according to city ordinance
23. Invoices bulk water to various vendors
24. Submits all forms to MS Municipal Service Company for liability claims
25. Submits all documentation to insurance company for vehicle accidents
26. Responsible for street closings, park requests, and parking garage
27. Responsible for file retention and storage
28. Responsible for all elections and securing absentee ballots and blank ballots
29. Responsible for filing of all documentation to Secretary of State's Office concerning elections
30. Ensures the filing in newspaper of all legal documentation
31. Files all notices of delinquent tax notices from Chancery Clerk and Secretary of State
32. Files liens against properties
33. Assists the Department of Inspections and Zoning with public hearings for nuisance properties
34. Files and sends notices to proper authorities for street name changing
35. Assists Accounts Payable with warrants and checks distributed
36. Certifies tax levy
37. Assists voters with registration inquiries
38. Assists the general public with public records requests and certifies records when necessary
39. Secures all bonds and supporting documents
40. Ensures all minute books are secure in vault
41. Sign monthly bank reconciliations that are prepared by the Director of Finance
42. Responsible for day-to-day assignments and supervision of Municipal Court staff
43. Responsible for directing municipal court clerks in the maintenance of the court calendar and the disposition of cases as outlined by the Municipal Court Judge
44. Assists Municipal Court Clerk with scheduling staff for court and preparing documents, as needed.
45. Assists with maintaining an efficient and effective filing system
46. Performs other duties as ssigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Bachelor's Degree in Business Administration or related field; At least two (2) years' experience in municipal government with some supervisory experience;

OR

Any equivalent combination of education and experience

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS {#knowledge-skills-abilities-and-other-characteristics align="left"}

1. Familiar knowledge of the principles and practices of governmental accounting and public finance administration
2. Strong technical understanding of computer information systems and management information systems.
3. Demonstrates leadership skills with a healthy work ethic, high energy, inquisitive mind, and the confidence and strength of personality to get things done.
4. Good organizational and planning skills that include being pro-active and visionary.
5. High comfort level in working with people from a variety of backgrounds and possess a diversity of skill sets to effect change.
6. Excellent written and oral communication skills.
7. Ability to compare and/or judge the readily observable, functional, structural and composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
8. Thorough knowledge of modern office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data