Job Information
Robert Half Receptionist in Santa Monica, California
Description
We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily.
Responsibilities:
• Handle all incoming calls, screening and redirecting them as required.
• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.
• Ensure the reception area is well-kept and organized.
• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.
• Assist with the reception and dispatch of mail and deliveries.
• Oversee the inventory and ordering of office supplies.
• Support various departments with clerical tasks such as filing, data entry, and scanning.
• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.
• Establish and maintain relationships with building management and vendors to address facility-related requests.
• Uphold a detail-oriented demeanor when handling sensitive client and business information.
Requirements • Proficient in answering and managing a multi-line phone system.
• Demonstrated experience in providing exceptional customer service.
• Ability to perform accurate and efficient data entry.
• Experienced in detail oriented email correspondence.
• Excellent interpersonal skills for dealing with various types of clients and colleagues.
• Proficiency in Microsoft Excel for data processing and analysis.
• Skilled in using Microsoft Outlook for managing emails and appointments.
• Knowledge in creating and editing documents using Microsoft Word.
• Experience in organizing and maintaining files for easy access and retrieval.
• Ability to schedule appointments and manage calendars effectively.
• Knowledge or experience in the private equity sector would be advantageous. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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